The Opportunity
This position at the Thunder Bay Art Gallery is a casual, part-time role that supports the organization, delivery, and execution of Aanikoobijiganag: Thunder Bay Beading Symposium. Reporting to Gallery staff and supporting the work of the Aanikoobijiganag Beading Symposium CoDirector Committee, the Project Coordinator provides key logistical, operational, and administrative support for the Beading Symposium. The tentative dates for the 2027 Beading Symposium are: Wednesday 14, October – Saturday 16, October 2027.
Key Duties and Responsibilities
- Coordination of relevant additional public programming leading into the 2027 Aanikoobijiganag: Thunder Bay Beading Symposium (i.e., a series of public beading sessions)
- Working to a schedule and timeline for delivery of the event • Corresponding with artists, invited guests, contractors, venues, vendors, and other key event partners • Support the work of the Co-Director Committee
- Organizing and preparing draft event schedules, contracts, and letters of agreement and fee payments for workshop leaders and invited guests, and more
- Assisting with Excel sheets, data entry, budget tracking, and file management
- Assisting with travel booking and accommodation for workshop leaders and invited guests
- Contribution to drafting and editing text/copy for print and online program and publicity
- Assisting with organizing workshops and key events including recruiting mentees (workshops helpers) and volunteers, and other logistics.
- Pick-ups and deliveries
- Feedback and wrap up duties
- Confirmed availability in person for the 4 days of the event including set up and take down of the event
- Attendance and note-taking at Co-Director meetings, and other in-person and virtual meetings as required
- Other tasks as assigned
Essential Skills
- Strong interpersonal and organizational skills
- Ability to manage timelines efficiently
- Proficiency in word processing, spreadsheet, internet applications including Microsoft Office (Word, Excel, Power Point, Teams), Google Drive, and Zoom.
- Ability to provide attention to detail.
- Valid driver’s license and access to a vehicle.
- Flexibility to work evenings and weekends as required.
