Pay Band: 6
Position Summary
Under the supervision of the Director of Anishinaabewaadiziwin, the Program Assistant provides reception, clerical and program support services. Working in a multi-disciplinary environment, the Program Assistant will perform functions related to daily operations and delivery of the Anishinaabewaadiziwin program and ensuring that discretion and confidentiality are maintained at all times.
Accountability
The admin III will report directly to the Director of Anishinaabewaadiziwin for day-to-day activities.
Qualifications
- Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment).
- Ability to communicate in one of the First Nations dialects in the Sioux Lookout Zone is an asset.
- Post-Secondary Education in Office Administration or other education and experience deemed acceptable to SLFNHA.
- One (1) to three (3) years of related work experience
- Relevant experience working with First Nations communities, organizations, cultural programming, education, training, health, or community services.
- Strong computer skills; proficiency in Microsoft Office a must
- Experience in minute taking, compiling, and distribution of minutes.
- Excellent time management and organizational skills; very detail orientated.
- Ability to work independently with the flexibility to work as part of a team.
- Flexibility to allow one to work effectively in a diverse, fast-paced environment.
- The ability to perform the requirements of the position on a regular basis.
Roles & Responsibilities
- Develops and edits draft letters, spreadsheets, power points, and written documentation.
- Coordinates departmental services, and scheduling.
- Provides support and manages general calls into the department as required.
- Ensures that Anishinaabewaadiziwin files are managed and kept current both in paper and electronic formats.
- Co-ordinates the utilization and application of the Anishinaabewaadiziwin Request Form, as requested. This includes managing the entry of core data into the system, understanding and developing report writing from the systems.
- Coordinates closely with Director of Anishinaabewaadiziwin and staff on the Request Form functions and capability.
- On-boarding and Orientation of staff and leaders in understanding their responsibilities within the Traditional Healing and Wellness Framework.
- Processing and coordination of Anishinaabewaadiziwin functions within: Recruitment, Orientation/On-boarding, Compensation, Benefits, Policy, Disability Management, Training and Development, Health and Safety/Staff Health, etc.
- Must be willing and able to travel [northern, rural, and urban areas].
- Other duties as assigned.
Working Conditions
- Prolonged sitting and viewing of computer screens
- Frequent use of computer, keyboard, and mouse
- Must be willing and able to work flexible hours
